Forms

Student Club/Organization Registration Form

This form is used for all student clubs ororganizations who are registering for the first time within the academic year (September - May.)

This form can be completed at any time with the following provisions:

  • The form must be received by Tuesday at Noon in order to be considered by the Student Association for that week's meeting
  • Any club or organization must have a minimum of 8 identified student members for recognition; this can include the Executive Board 
  • While this form can be submitted at any time, if it is submitted past the first 4 weeks of the semester, the club's activation fee is reduced to 75% (up to 6 weeks after start date), 50% (up to 8 weeks after start date), and 25% (anything after 8 weeks)

Student Club/Organization Reactivation Form

This form is used for all student clubs ororganizations who have registered in the fall semester and are planning to continue operations as a club in the spring semester. If a club is regsitering for the first time during the academic year, the club should submit the Registration Form (found above.)


Event Support Request (ESR)

This form is used whenever you are reserving space on campus that requires a special setup. (i.e. requires audiovisual needs, tables, chairs, off-hours programs, etc.) This "catch-all" form has information on it that will be used by several offices on campus, including Student Activities, Facilities, Instructional Resources, and University Police. It is important that this form be filled out 2 weeks prior to your event. This will ensure that there is sufficient time to accommodate your requests to make your event as successful as possible.

When the form is completed, it should be sent to the Office of Student Activities for the final signature, then brought to Campus and Corporate Events for processing and final approval.


Public Assembly and Special Events Policy


Catering Request form via Catertrax


President’s Programming Initiative Grant Proposal 

The President's Programming Initiative is an initiative managed by the staff in the Office of Student Activities. It provides campus-wide programming and events to students, faculty, and staff. You may recognize some of the events as Rub, Ribs, & Rock n' Roll, Poly goes Pink, Midnight Madness, and Wildcat Day. The Initiative also seeks to collaborate with students clubs or organizations, academic offices, or other departments across campus. To do so, the Initiative Team has set aside grant monies for any college-recognized organization or department that wishes to collaborate. The Grant Proposal can be found below. Each organization may request funds up to $500; monies from the Grant Proposal may only be applied once per event. Monies are available on a first come, first serve basis with an application deadline of February 1, 2016 for the spring 2016 semester.  

The Grant Proposal must be submitted to a staff member of the Office of Student Activities during business hours. The staff in the Office of Student Activities is responsible for reviewing the grant applications submitted for funding from the President’s Programming Initiative. You will be contacted if further information is required. Please allow 14 business days from the date the application is received to determine if your program receives President’s Programming Initiative funding. Questions can be directed to a Student Activities staff person or by phone at (315) 792-7530. 


Purchase Voucher

This form is used for clubs/organizations to access funds from their Student Association account. Vouchers are available in the Campus Life Office and Student Association Offices located in the Student Center.


Printing Request

This form is used when utilizing the campus print shop. All printed material must adhere to the SUNY Polytechnic Institute posting policy. Your account number may be obtained from either the Student Association Office or Student Activities Office.

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